How to Fill Out an Envelope: Step-by-Step Guide

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May 04, 2020 13:13 PM

Most people must have ever sent letters. But, how do you fill out the envelope correctly? Incorrectly filling out an envelope will slow down the process of delivering the letter or card to the intended recipient. An inaccurate mark could also prevent your mail from entering its destination.

In the era of technology where people can send instant messages to their friends or quickly bring their family on FaceTime, it seems insane that anyone really has to learn how to write letters. Believe it or not, though, the perfect method of correspondence is hand-written letters.

What's inside is up to you. But, it's important to follow strict outer envelope instructions to ensure that your letter is delivered to whomever it's intended. Go check the guidelines below to know how to fill out an envelope!

How to Fill Out an Envelope

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On the top left corner, type the return address. Then write the address of the receiver based slightly on the bottom half of the envelope. Place the stamp in the top right corner to conclude.

There are two addresses usually found on the envelope, but theoretically, only one is required: the receivers. The address of the sender is not needed but it is recommended. If any mistakes are stopping the letter from being sent, the absence of a return address means the post office would not be able to give it back to correct any issues.

How to Fill Out an Envelope: Write the Sender's (return) Address

Start with your full name. In the next line, write your street address. Using two lines is perfect if you need to. Follow the line with your address's Area, State, and ZIP code.

How to Fill Out an Envelope: Write the Recipient's Address

For informal letters, please adopt the same format as the address of the sender. If you give somebody a letter at a particular firm, the first line will be the name of the organization.

Follow "ATTN:" or "c / o" with the name of the person in the next paragraph. If at a certain company the letter is not for anyone, the first line will be just their name. The next two pages will be the street address, municipal code, state code, and ZIP code.

How to Fill Out an Envelope: Format Military Addresses (APO, FPO, DPO)

Even though they follow the same format as regular addresses, military addresses don't use the usual city and state names that many are used to. The city name will be either APO (Air/Army Post Office), FPO (Fleet Post Office), or DPO (Diplomatic Post Office).

For the state, AA (Armed Forces America), AE (Armed Forces Europe), and AP (Armed Forces Pacific) are used, depending on the duty station. The ZIP code is the same. But sometimes the extra four number code is required for delivery.

How to Fill Out an Envelope: Write an International Shipping Address

When writing a letter to a non-military overseas address, the address style usually remains the same — only with adding the country name as the last line. Some countries place the ZIP code in front of the city and region, but it varies from country to country.

How to Fill Out an Envelope: Find the "ZIP+4" Code

If you're confused about the extra four-number address, USPS should have a lookup feature for ZIP code on their website. Choose to look up the ZIP code by address and enter all the details needed. Click the "Search" button and USPS will give you the code ZIP+4.

How to Fill Out an Envelope: Stamps You Should Use

It's quick to put the stamp, but knowing which stamps are the hard part, and how many to use. Forever stamps are recommended on a regular 1-ounce letter sent anywhere in America because you will still be able to use them regardless of potential stamp price adjustments.

An ounce or more will cost 15 cents. For an extra ounce, you would need to use Additional Ounce stamps. Two-unce stamps are a choice too.

Tips on How to Fill Out an Envelope

Write a permanent pen or pencil onto the box. If you do not use a permanent marker, you may smudge or delete the mailing address or return address, resulting in an unworkable envelope.

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