How to Introduce Yourself in an Email Properly: A Complete Guide

How to Introduce Yourself in an Email Properly: A Complete Guide
How to Introduce Yourself - Photo by Gerd Altmann dari Pixabay
SHARE - Using email is convenient and easy, yet it can also be complex. We should consider some aspects before starting to write an email, such as the recipient. It is important to differentiate the tone of writing an email for professional and informal communications.

A self-introduction part can be a crucial thing when writing an email. It may not be as easy as you think because you should make a positive impression. Whether you are writing an email for colleagues, a job opportunity, a business partner, or other professional connection, it's better to consider what they see from their point of view.

If you still don't have any idea how to introduce yourself in an email properly, we offer the solution for you. Tripboba will share with you the right way on how to introduce yourself in an email. We also include some examples to make you clearer. Let's get started!

How to Introduce Yourself professionally in an email

How to Introduce Yourself professionally in an email
How to Introduce Yourself - Photo by Steve Buissinne dari Pixabay

You need to craft each important element of the introduction email since it's the first impression you make in an email. here's how to introduce yourself in an email. 

1. Subject Line

The subject line provides the recipient with a short summary of what you are writing. Obviously, you want your email to be read, right? So, your subject line should be quick and to the point.

Write a maximum of 30 characters if possible. But also don't just write "Hi" or "Hello" because you are writing for professional connections. 

2. Greeting

A personal greeting is another best step on how to introduce yourself in an email. Keep the interaction professional by using polite and formal greetings.

Avoid using the client's first name and don't forget to use titles like Dr, Ms, Mr, Mrs. It's good to research the company and targeted person online before writing your email to discover appropriate sort of greetings.

How to Introduce Yourself in an Email to Clients

How to Introduce Yourself - Photo by gabrielle_cc dari Pixabay

If you succeed in making the introduction line, the recipient will continue reading your email. The following tips may help you.

3. Make Your First Line about the Recipient

You might be thinking of saying something like "My name is blablabla..." in the opening line. But you can try to talk about the recipient in your first line. Most people like talking about themselves more than any other topic.

The sentences you can use such as "I noticed you manage one of the software teams at HubSpot." or "I'm inspired by the work you've done, not to mention your unique career".

4. Use Your Connection

If you have a mutual connection, mention them to introduce the reason you are contacting the clients. A referral connection is one of the best ways to get spotted or assisted. Include this thing in the first paragraph, so the reader will notice you and continue reading.

How to Introduce Yourself in an Email for a Job

How to Introduce Yourself in an Email for a Job
How to Introduce Yourself - Photo by Free-Photos dari Pixabay

5. Go Beyond Professional Title

The best way of introducing yourself to the client is to explain what your job is really about.

Your professional introduction part must tell the reader about your contribution to their professional matter. But remember, don't write a self-intro essay because it sure makes the recipient's eyes glaze over.

6. Make Your Writing Clear

Your email message must state why you are writing and what you are requesting from the reader. Since most people skim emails and seldom read beyond the first paragraph.

So, keep your message short at two or three paragraphs maximal!

How to Introduce Yourself in an Email Example

How to Introduce Yourself in An Email - Photo by magica dari Pixabay

You can use this template to write a formal introduction email:


My name is [Your Name], and I am the new [Job Title] at [Company Name]. I am writing to formally introduce myself and share a little bit about the work I'll be doing here.

As the [Job Title], I will be responsible for [Your responsibilities]. I am eager to work directly with [Names] and [More details about the work you'll be doing].

While I was applying for this role, I noticed [Key good qualities of the business], which made me excited to accept this job offer.

I'd like to share some details about my own professional experience. [2-3 sentences about your experience].

If you have any questions, please feel free to reach out to me directly. I look forward to getting to know all of you!


[Your Name]

Look at the example below!

Subject: Writer from Fairygodboss Reaching Out

Dear Mrs. Amy,

My name is Leah Thomas, and I’m a content writer with Fairygodboss who covers everything from winter desk decor to interview tips to astrology signs.

I’ve been following your Twitter for years (I love your theory on the evolution of cats — genius). I was excited to see you started a site of your own. 

Mark Fisher, who I used to work with at Vox, gave me your contact information and suggested I reach out regarding potential freelance opportunities. 

I love the work you do and would be interested in discussing it moreover coffee (on me!). Let me know if you have 30 minutes in the next three weeks. 

Thanks so much for your time.


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